Privacy Policy & Data Protection
Last updated: [21/09/2026]
1. Overview
This Privacy Policy explains how Recruit4vets Ltd, trading as Recruit4vets Veterinary Specialists ("Recruit4vets", "we", "us" and "our"), collects, uses, stores and protects personal information provided through this website and our recruitment services.
You can view the public pages of our website without providing personal information. This policy applies where you provide information to us, for example when you apply for a job, register with us, submit a CV, contact us, request information or use our services.
We are committed to protecting your privacy and using personal information only in accordance with applicable data-protection law. We do not intend to collect personal information from children.
If you have questions about this policy or how we handle your information, contact us at info@recruit4vets.co.uk.
1.1 Changes to this policy
We may update this policy from time to time. The current version will be published on this page, with its updated date. Please review it periodically.
2. Relevant legislation
We aim to comply with applicable UK data-protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
3. Personal information we collect and use
3.1 Candidates
We may collect the following information from candidates:
- Name, job title and contact details, including email address and telephone number.
- Location, work preferences, salary expectations and interests.
- CVs, employment history, qualifications, experience and other information relevant to finding work.
- Timesheet information where you undertake contract work through us.
We use this information to provide recruitment services, including identifying suitable job opportunities, discussing and—where appropriate—sharing your CV with prospective clients, keeping you informed of relevant opportunities, maintaining our records, processing timesheets, invoicing employers and paying locums.
We may disclose information where required by law or to regulatory or law-enforcement authorities.
3.2 Employers
We may collect the following information from employers and their representatives:
- Name, job title and contact details.
- Company information, including address, telephone number and recruitment requirements.
- Preferences and information relevant to providing recruitment services.
We use this information to provide recruitment services, including finding relevant candidates, keeping you informed of suitable candidates and maintaining our records. We may disclose information where required by law or to regulatory or law-enforcement authorities.
3.3 Storage and retention
We store personal information in our customer relationship management system and related business systems. Access is limited to authorised Recruit4vets personnel who need it to carry out their work.
We generally retain personal information for up to three years where there is no ongoing relationship, so that we can keep records accurate and provide recruitment services. We may retain information for longer where required by law, to resolve a dispute or to establish, exercise or defend legal claims. You may ask us to delete your information earlier, subject to our legal obligations and legitimate need to retain it.
4. Job alerts and marketing emails
Where you subscribe to job alerts or marketing communications, we use the contact details and preferences you provide to send relevant job opportunities, news and updates. You can unsubscribe at any time by using the unsubscribe link in an email or by contacting info@recruit4vets.co.uk.
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5. Curriculum vitae
You may submit a CV through our website or by email to apply for a particular job or to be considered for future opportunities. Your CV is stored in our recruitment database and is accessible to authorised recruitment consultants. You can send us an updated CV at any time.
6. Keeping your data secure
We take appropriate technical and organisational measures to protect personal information against loss, misuse, alteration and unauthorised access. Our website uses HTTPS encryption. Access to systems containing personal information is limited to authorised personnel.
7. Cookies and analytics
Our website may use cookies and similar technologies to make the site work, remember preferences, understand visitor behaviour and improve our services. You can manage or delete cookies through your browser settings. Disabling some cookies may affect website functionality.
Where analytics tools are used, they may collect information about pages visited, time spent on the site, referral source and interactions. This information is used in aggregated form to understand and improve website performance.
Our website may also include links to third-party websites. We are not responsible for their privacy practices; please read their privacy policies before providing them with personal information.
8. Your rights and choices
Depending on the circumstances, you may have rights to request access to your personal information, ask us to correct inaccurate information, request deletion, restrict or object to certain processing, withdraw consent where processing relies on consent, and request data portability.
To make a request or raise a concern, email info@recruit4vets.co.uk. We may need to verify your identity before responding.
8.1 Complaints
If you are unhappy with how we handle your personal information, please contact us first so that we can try to resolve the issue. You also have the right to complain to the UK Information Commissioner’s Office at ico.org.uk.
9. Data breaches
If a personal-data breach occurs, we will investigate it and, where required by law, notify the relevant supervisory authority and affected individuals.
10. Equal opportunities
Recruit4vets is committed to diversity and equal opportunities. We do not discriminate on grounds including gender, race, ethnic origin, colour, marital status, nationality, disability, sexual orientation, religion or age. We may use information voluntarily provided for diversity monitoring on an anonymised basis.
Contact details
Recruit4vets Ltd
1 Cardale Park, Harrogate, North Yorkshire, HG3 1RY, United Kingdom
info@recruit4vets.co.uk
+44 (0)1423 701321